The Property Ownership and Division System in Saudi Arabia is one of the key regulations that balances the rights of property owners while ensuring the proper management of shared properties. This system responds to the evolving urban and organizational needs of the Kingdom and aims to enhance sustainability and quality of life. To ensure the successful application of the system and maximize its benefits, a set of best practices should be followed to improve the owners’ experience and organize properties in a professional manner. Below are six key areas outlining the best practices for implementing this system.
1. Comprehensive Understanding of the Property Ownership System
A deep understanding of the system and its associated regulations is essential for its successful application. This requires property owners and developers to be familiar with the laws and decisions governing the Property Ownership and Division System, such as the rights and duties of owners and the operational mechanisms of owners’ associations. For example, the system includes mechanisms for voting in general meetings and decision-making related to shared facilities and maintenance. This understanding provides owners with equal rights and helps them contribute effectively to managing their properties, reducing conflicts, and providing a better living environment.
2. Establishing Effective Owners’ Associations
Owners’ associations are among the most crucial components for the successful implementation of the system. To ensure the association’s effectiveness, a board of directors must be established, consisting of qualified individuals elected from among the owners. The board is responsible for managing administrative and financial matters and resolving disputes in an organized manner. Furthermore, it is important to establish clear internal regulations that define each member’s role in the association, the owners’ rights and obligations, and communication mechanisms. Successful associations contribute to improving the level of services provided to owners, such as maintenance, cleanliness, and security, which increases satisfaction among owners and residents.
3. Promoting Transparency in Managing Shared Properties
Transparency is key to ensuring the trust and cooperation of owners. Owners’ associations should issue periodic financial reports detailing all revenues and expenses, including maintenance fees and expenditures on shared projects. In addition, digital tools can be used to create an online portal that allows owners to access financial and administrative details, such as project budgets and maintenance requests. These practices make administrative processes more transparent and reduce potential conflicts or misunderstandings.
4. Preventive Maintenance to Ensure Property Sustainability
Preventive maintenance plays a vital role in preserving property value and extending its lifespan. Owners’ associations should develop regular maintenance plans for all shared facilities, including elevators, electrical and water networks, and HVAC systems. Regular maintenance reduces the likelihood of emergency breakdowns that could affect the comfort of residents. Well-maintained properties also retain their aesthetic appeal, which increases their attractiveness and boosts their market value over the long term.
5. Implementing Technological Systems for Property Management
Modern technologies have become essential tools for efficiently applying the Property Ownership and Division System. Electronic management systems can be used to streamline various operations, such as fee collection, sending notifications, and managing maintenance requests. These systems can also enhance communication between owners and associations through mobile apps that provide quick access to information, as well as virtual meetings when necessary. Implementing technology improves management efficiency and saves time and effort for all parties involved.
6. Raising Awareness of the System’s Importance and Promoting a Culture of Participation
Raising awareness of the system’s role and its importance helps promote a culture of participation and cooperation among owners. Associations can organize workshops and training courses to educate owners about the system’s operations and the significance of compliance. Promoting a culture of participation reduces conflicts and increases commitment from all parties. Additionally, spreading awareness fosters a collaborative environment that enhances the effective management of shared properties and improves the quality of life in residential properties.
Conclusion
The implementation of the Property Ownership and Division System in Saudi Arabia represents an important step toward achieving integrated and sustainable management of shared properties. By adhering to best practices such as promoting transparency, establishing effective owners’ associations, and utilizing modern technologies, service quality can be improved, and owner satisfaction can be increased. This commitment positively impacts the value of real estate assets and contributes to the development of the real estate sector in line with Saudi Vision 2030, aiming for a developed and sustainable urban environment.
